The Executive Suite: 3 Ways to Never Worry About Cash Flow Again

Monday, July 28, 2014

3 Ways to Never Worry About Cash Flow Again

More than half of all microbusinesses routinely face cash flow struggles, according to a study from the Corporation for Enterprise Development (CFED). Some of the problem is because of lack of financial savvy; some is the result of inaction. If you routinely face cash flow challenges, you gain control over the situation with these 3 actions.

1. Create a savings fund

Unfortunately, 55% of microbusinesses (5 or fewer employees) don’t have enough savings to pay for even one month of expenses. So building up savings is key to being able to stay ahead of cash flow demands.

Of course, creating a sa vings fund is easier said than done for many microbusiness owners. Here are some no-brainers to help:

Put any tax refund into the savings fund. The refund is essentially found money. Do the same with any other found money, such as rebates on purchases and bonuses or extra payments from customers.
Reduce expenses and add the savings to the fund. Eliminate a monthly bill and then pay that same amount into the fund.
Add savings to the business’ budget. Just like individuals are advised by financial experts to build savings into a family budget, business owners should also regularly set aside funds for savings and not spend the money on other items.

2. Get a line of credit

Borrowing isn’t always a great strategy, but having a line of credit in place is an excellent cushion for cash flow challenges. You pay interest only on the funds drawn on the line.

Qualifying for a line of credit depends on your company’s overall financial situation. You’ll have to provide financial data and tax returns for at least the last two years. And in most cases, you’ll have to provide your personal financial information and give your personal guarantee for the line of credit.

3. Increase revenue

Many small businesses, especially consultants, undercharge for goods and services. Review your current pricing strategies and make revisions if warranted. Check:

What competitors are charging (this information often can be found online)
Whether your current prices reflect your increased costs (e.g., higher gasoline prices)

Another issue for some small business owners is balancing the opportunity for income with the opportunity for tax savings. For example, those on the cash basis may delay year-end billing so that payments are received, and taxes deferred, until the next year. This obviously is counter to smart cash flow planning, which dictates collecting payment as soon as possible for work performed.

Conclusion

The inability to meet cash flow demands can all-too-quickly put a company out of business, regardless of how great the business concept or the people involved in it. Work with a tax, business, or financial expert to help you get control of your finances so that cash flow will never give you concerns again.