How to Fire an Employee

You need your employees to work hard for your company and enjoy the process. But sometimes you hire the wrong workers or find that an employee has given up on the job. When your entire staff is negatively impacted by one or more employees, consider letting the bad ones go. Follow the steps to learn how to fire your staff gracefully, legally and quickly.

Suggestions

1. Consider the right time to fire an employee. Meeting during lunch or when the office isn't full is the best. Avoid Fridays, as employees tend to stress and react negatively over the weekend.
2. Consult with your attorney if the employee has known financial issues or has complained about discrimination. Discuss the best way to terminate the staff member to avoid a law suit.
3.  Meet with the employee to discuss termination. The meeting should consist of the HR manager, the office manager and the staff member. Always have two members of the management team present in the room with the employee to act as a witness.
4. Be honest and open about the reason for termination. Let the employee know exactly why he or she is being fired. Chances are the staff member will have had an idea that termination was coming, but you still want to make sure to explain it clearly, especially if the offense was stealing or harassment.
5. Discuss the details with the employee and management staff present. Let the employee know when to expect the last paycheck, how you will handle any reference calls, how to clean out his or her personal workspace and how to turn in keys and passes.
6. Make sure the former employee understands the confidentiality clause he or she signed upon starting the position. Give an exit interview, asking the staff member to give suggestions or get anything else off his or her mind, so long as it's in a professional manner. Document this conversation, provide a letter of termination and escort the employee from the building.
7. Change passwords and codes once the staff member leaves the building and explain to the staff what has happened without going into too much detail. Allow for changes in the workday and work immediately to keep the office running smoothly.

Tip

• Avoid telling other staff members your plans to fire another employee. The only people who should know about it before the terminated employee are the management staff and human resources department.

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